Registrar’s Update

Registrar’s Update March 2019

CPD Audit and webinar

We are now approaching the time of year when we carry out the CPD audit. Those who have been selected for audit have now been informed and I would therefore urge everyone to fully engage with the process and get in touch if there are any issues. The RCT has some very useful information on our website here. Please spend some time reading the information as it is there to help you. There are some anonymised submissions from previous CPD audits for information: however, we hope that you are recording your CPD as it has been happening throughout the year.

All submissions must be via the mycareerpath website, as previously mentioned (and see below). For those preparing for audit, there will be a special webinar to help you on Monday 18th March at 13.30 – to register click here.

Mandatory direct debit payments for renewal fees are coming

At the end of January this year, 132 registrants were lapsed for non-payment of their renewal fees.  This is around 5 percent of registrants.  In the weeks that followed, IPEM staff took around 30 calls from registrants who had not intended to lapse their registration.  Some of these registrants had received all of our email communications but kept getting waylaid by their day-to-day lives and their payment was not made by the deadline.  Other registrants advised they did not receive our emails, despite IPEM not receiving bounce-back messages from their accounts.  The result for these registrants was the same.  There is no process allowed under RCT policy and procedure to reinstate registrants for non-payment unless they have been away from work due to illness since prior to renewal notifications being sent out until after the deadline.  This must be confirmed by a line manager or a head of department.  Unfortunately for these 132 registrants, the only way back on to the Register is to reapply and for some, that means completing an equivalence application with a portfolio because they were grandfathered onto the Register many years ago.

As a result of this, the RCT Management Board has made the decision to introduce mandatory payment by direct debit for renewal fees for all registrants in the UK.  This will become the only way to pay from December 2020 for renewals due on 1 January 2021.  However, we would urge you to complete and return a direct debit mandate now in preparation for renewals due on 1 January 2020.  You may think that forgetting to pay your renewal fees would never happen to you and you may think that your workplace IT server will allow all emails from us through to you, however, it is clear from the number of calls received that this can happen to anyone and the RCT Management Board wish to do everything they can to ensure that registrants aren’t lapsed due to non-payment and then have to go through the time and effort of a re-application, not to mention the cost that incurs.

We sincerely hope you will take up the offer to get your direct debit in place well in advance of the next renewal cycle.  You can pay in 1 annual payment in January or have the amount due split into 12 monthly payments.

Please use this link to access the direct debit application form – no payments will be taken until January 2020.

Online Register – are your details correct?

There are times when your work location may change. It is important to remember that it is your responsibility, as a registrant, to keep your details up to date on the register. Check the online register to ensure your details are correct and if something has changed, send us an email with your new details, so that we can update the register.

Learning from Fitness to Practise Cases

The RCT Professional Conduct Committee (PCC) wants to help all Registrants to work within the Code of Professional Conduct of the RCT, in order to protect the safety of patients and the public. So, we identify the learning points from all Fitness to Practise cases that come before PCC Panels and make these available through the RCT website and the Registrar’s Update. For learning from the latest cases, please click here. On the website you can also read the outcomes of cases and find out about hearings coming up.

New registration category

The Policy on Removal from and Restoration to the RCT has been updated by the RCT Management Board with the introduction of a new registration status category of ‘Inactive’. Any registrant who was previously marked as De-Registered, but left the register in good standing, is now marked as Inactive. Only those who have left the register for negative reasons – i.e. due to non-payment of the renewal fee, removed for failing the CPD audit or for conduct issues, will now be marked as De-Registered.

CPD Activity recording – NEW online recording system

We are delighted to inform members that we have chosen the mycareerpath® online professional development system, designed and managed by the Engineering Council, to plan, evidence and record professional development. The tool, which is compatible with smart phones, tablets, PCs and Macs, is accessed by logging on to the IPEM website, navigating to My IPEM and selecting the mycareerpath® tab from the left-hand menu.

The first time you access mycareerpath® from the IPEM website you will be asked to create an account which is primarily for the purpose of agreeing to GDPR. This only happens once and all subsequent times you click on mycareerpath® you will go straight into the system. When you logout of mycareerpath® you will be directed back to the IPEM website.

mycareerpath® can be used to plan, evidence and record CPD and can also be used to plan, evidence and record progress towards defined competency standards such as the requirements needed to meet the professional registrations of the Engineering Council (EngTech, IEng and CEng) and the Science Council (CSci, RSci and RSciTech) (If you are intending to apply for one of these registrations you need to be a member of a qualifying professional body, i.e. IPEM).

The mycareerpath® system allows you to:

Add profiles

CPD is the default profile and you begin to record your CPD by uploading information to the ‘Evidence’ tab. You can also use the ‘Plan’ tab to set out your CPD aspirations at the beginning of a year.

Self-assess progress

mycareerpath® enables you to self-assess your progress against the individual competencies within a chosen profile.

Create an action plan

mycareerpath® enables you create an action plan.

Record evidence

You can add evidence, including any supporting documentation like certificates, videos and testimonies, to demonstrate that you have developed or increased competence. You can add web links or upload supporting documents. These will remain attached as evidence and reviewers will be able to examine them.

Generate reports

You can generate reports for each profile over a specified period of time. A CPD report assembles a chronological list of all plans and evidence started during the period specified. The competence report assembles a list of plans and evidence from the profile selected that started during the period specified.

Send work for review

Plans, evidence, reports and competence profiles can all be sent for review to any email address. This allows you to demonstrate progress to colleagues, employers, mentors etc. Reviewers will receive an email inviting him/her to view the page in question and add comments. Once a comment is added, the link expires.

Export data to PDF

Plans, evidence and reports in mycareerpath® can be exported and saved in PDF format.

CPD audit 2019

mycareerpath® is being used for the IPEM and RCT annual audit in 2019. If you have been selected for audit for this round (you will already have been informed of this), we ask you to upload your CPD summary to mycareerpath®. Paper submissions are no longer accepted via email or post.

Even members who don’t use mycareerpath® for planning and recording CPD can upload an external CPD record into the system and submit it. It’s quicker and easier than attaching the record to an email.

CPD audit 2020 onwards

You will be able to use mycareerpath® to record your CPD activity in 2019 and seamlessly upload these records if you are selected for audit in 2020.

For further details on mycareerpath, please visit the IPEM website.

Iain Threlkeld

The RCT Registrar

Registrar’s CPD Update 2019

Dear RCT Registrant

Continuing Professional Development

It is coming to that time of year when many registrants will be completing their 2018 CPD records and waiting to hear whether they have been randomly selected for audit this year. The results from the CPD audits have been improving year on year since the RCT started to carry these out, however the RCT is always looking to find ways to help.

We now carry out webinars to assist those selected for audit and everyone who took part in these last year, went on to pass the audit. There is also a wealth of information on our website to help anyone keep up to date with their CPD records.

Of course, many of the RCT Management Board are also RCT registrants and may therefore also be randomly selected for audit. However we feel that this isn’t really good enough and as the management board we should really be leading by example. For this reason every member of the RCT management board who is also an RCT registrant, will be self-selecting themselves for audit at some time during the next two years.

As the Registrar however, I feel I should do more. I have therefore submitted my 2018 CPD to Aaron Huckle who is the outgoing chair of the CPD audit panel. Aaron kindly offered to fully audit my CPD so I could publicly share both my CPD and the feedback from the audit with all registrants.

Included in this update therefore are both my CPD summary for 2018 and my CPD audit results:

CPD Summary 2018

CPD audit results January 2019

I am often asked how it is possible to carry out CPD when funding opportunities for training are being reduced in many workplaces. Hopefully my records demonstrate that much of my CPD is not related to actual courses, but is a mixture of learning, some of which may not even have seemed like CPD at the time.

I find the time to maintain records of CPD by placing a monthly reminder in my diary. Once a month I spend around 20 minutes reflecting back on CPD which I have carried out and updating my record. By doing it this way, if I am selected for audit in the future, then I will already have my CPD to hand over without having to retrospectively write anything up.

Can I wish the best of luck to everyone who is selected for audit this year, however as you will have all been keeping up to date with your CPD records, then I am sure luck will play no part in whether you pass the audit.

Iain Threlkeld

The RCT Registrar

 

Registrar’s Update November 2018

Registrar’s Update 

No. 19, November  2018

Welcome to our two new board members

The role of the Registrant representatives is to represent the views of Registrants on the RCT Management Board and contribute to the management of the Register.  Lay members are appointed to provide a wider perspective on healthcare and public protection and are not part of the technologist profession. We are delighted to welcome our new Registrant representative – Carolina Rodrigues and our new Lay member – Sue Bentley. Read their biographies here.

 

Renewals due

Don’t forget that your registration will be due for renewal in January 2019. Emails will be sent out in early December and you can renew as soon as you receive the renewal email. The easiest way to pay is via direct debit. If you would like to switch to direct debit, download an application form and send it in to us as soon as possible.

CPD Audit

The CPD audit has now been finalised and a report will be added to the website and sent out to all Registrants in due course. 83% of Registrants passed the audit this year. Check the CPD page for further details.  Due to increasing standards of CPD submissions the RCT is investigating the possibility of introducing a CPD award for outstanding submissions.

RCT Assessor vacancies

We currently have vacancies for RCT Assessors. If you are registered on the RCT are looking for a new challenge, this is an interesting and varied role to add to your CV and could also count towards your CPD. If you are also an IPEM member and would like to submit an application, please visit the ‘Get Involved’ page on the IPEM website when you are logged into your account, where you will find the role description and generic application form; or see the here for further details.

Some things you may not know about the CPD audit

·       CPD auditors have to self-select for audit within 2 years of joining the CPD Audit Panel

·       IPEM/RCT holds CPD webinars on how to complete the audit documentation

·       Submitting something is better than submitting nothing – you won’t be suspended from the          Register while we help you reach the required standard

·       The Management Board is committed to being audited

·       The RCT Registrar has been audited before

 


Feedback on the CPD audit process
A communication was recently sent to the PSA from the BNMS in respect of our re-accreditation application, whereby an RCT registrant was complementary of the CPD audit process, stating clear instructions were provided, correspondence was fast and to the point, and that they were provided with ‘excellent tools for self-reflective learning.’

Online Register

There are times when your work location may change. It is important that you keep your details up to date. Check the online register to ensure your details are correct and if something has changed, send us an email with your new details, so that we can update our records.

Statutory regulation?

Following the announcement that Physician’s Assistants are to be statutorily registered, the RCT has contacted the HCPC again to see if there is a new opportunity to apply for statutory regulation for clinical technologists.

RCT good practise recognised by the Professional Standards Authority

The RCT Registrar, Iain Threlkeld, has pledged to submit his own CPD portfolio for assessment in 2019, as an example to other Registrants that it is not an impossible task! The plan is that Iain’s submission will be audited ahead of the usual cycle, so that it can be used as an example for other RCT registrants, to give them confidence in completing their own forms if they are selected for audit.  The Professional Standards Authority noted this as an example of good practice for other Accredited Registers to follow, when re-accrediting the RCT this year.

Learning from Fitness to Practise Cases

The RCT Professional Conduct Committee (PCC) wants to help all Registrants to work within the Code of Professional Conduct of the RCT, in order to protect the safety of patients and the public. So we identify the learning points from all Fitness to Practise cases that come before PCC Panels and make these available through the RCT website and the Registrar’s Update. For learning from the latest case, please click here. On the website you can also read the outcomes of cases, and find out about hearings coming up.

Iain Threlkeld

The RCT Registrar

 

 

 

Registrar’s Update July 2018

Registrant Representative vacancies

The RCT Panel consists of two Registrant representatives.  The role of these individuals is to represent the views of Registrants on the RCT Management Panel and contribute to the management of the Register. This entails attending three RCT Panel meetings in York each year; these being in February, June and October.  Two vacancies have arisen for Registrant representatives and applications for these positions are now invited from RCT Registrants.

If you are an IPEM member would like to submit an application, please visit the ‘Get Involved’ page on the IPEM website when you are logged into your account, where you will find the role description and generic application form, or visit the RCT website.

RCT Career Break & Career Change policy

There have been slight amendments to both of these policies recently. Amended documents have been uploaded to the RCT website and if you wish to submit applications for a career break or career change, please ensure that you read the new versions of the documents. These can be viewed here.

Work location – information required

There are still a small number of Registrants with no work location held on the RCT website. These Registrants were contacted recently and asked to provide this information. If you have been contacted and have not yet responded, please email this information to us on enquiries@therct.org.uk as soon as possible.

Lay Member vacancy

We currently have a vacancy for a lay member to sit on the RCT panel. Lay members are appointed to provide a wider perspective on healthcare and public protection and are not part of the technologist profession. The lay members attend Panel meetings and contribute to all aspects of the Panel’s work. The positions are unremunerated but travel expenses will be paid in line with IPEM’s policy. If you know somebody who has an interest in healthcare and the role of healthcare professionals; are committed to improving the quality of public services; and are keen to work alongside professionals to develop the technologist profession this voluntary role may be for them. Please direct them to the vacancy on the RCT website.

RCT Assessor vacancies

We currently have vacancies for RCT Assessors on the RCT panel. If you are registered on the RCT are looking for a new challenge, this is an interesting and varied role to add to your CV and could also count towards your CPD. If you are an IPEM member and would like to submit an application, please visit the ‘Get Involved’ page on the IPEM website when you are logged into your account, where you will find the role description and generic application form; or see the RCT website.

CPD Audit

The CPD audit is being finalised with 34 registrants being re-audited. Once this process has been completed, the results will be published on the RCT website and a report will be emailed to all Registrants. Please remember to keep a record of your activities on the RCT Detailed Record of CPD Activity form which is available from the RCT website. This will make it easier for you to collate your information if you are selected for audit next year.

Cheques no longer accepted

As of 1st July 2018 we no longer accept cheques as payment for application or renewal fees. As we have many other more convenient ways of payment, we think that this will not impact too much on Registrants. Online payments and direct debits are by far the the preferred method of most Registrants. Processing fees applied by the bank have risen significantly and this method of accepting payment is no longer sustainable.  In addition, the processing time is significant for the amount of cheques received.

RCT Membership Panel name change

The RCT Management Panel is to be renamed the RCT Board to better reflect the level of responsibility the members of the Panel undertake.  It is also a way to distinguish the RCT as having its own board rather than being a Panel of IPEM. The Panel agreed to the name change which would take effect in September at the beginning of the next corporate year.

Iain Threlkeld

The RCT Registrar

Registrar’s Update March 2018

Upcoming CPD Audit

We are once again approaching the time of year when we carry out the CPD audit. The office will soon be sending out the emails to everyone selected for audit, so I thought it may be worth sharing some information in advance. We have seen several registrants removed from the register recently for failing the audit, with some failing to even submit any evidence of CPD. I would therefore urge everyone to fully engage with the process to ensure this does not happen to you.

The RCT has some very useful information on our website here. I would recommend everyone to spend some time reading the information which has been put together to help you all pass the audit if selected. We even have some anonymised submissions from previous CPD audits to help guide you, although I would hope you have already been recording your CPD as it has been happening throughout the year.

Can you also ensure the office has your correct contact details, if anything has changed recently with your email address then you will need to contact us? We don’t want anyone to fail to respond to a request to submit evidence of CPD due to not having kept their details up to date.

RCT leaflet, poster and certificate

Many Registrants’ took up the offer of receiving a free batch of leaflets, posters and departmental certificates when we last offered them. These are still available and if you would like to order some, please email your name and work address (including department) to enquiries@therct.ac.uk

 

RCT Finance Update

We have received a lot of positive feedback from Registrants following the recent Finance Update which was forwarded to registrants in December 2017. Thank you to all those who have taken the time to read it and provide feedback. If you would like to view the report again, it can be downloaded here.

Untapped Resources: Accredited Registers in the Wider Workforce

There are nearly 80,000 healthcare professionals on accredited registers in the UK, representing a huge workforce with potential to make a significant contribution to promoting and protecting the public’s health. In order to better understand their role in this regard, the Royal Society for Public Health (RSPH) and the Professional Standards Authority (the Authority) have undertaken a joint project to uncover the ways that accredited registers (AR) occupations are already supporting the public’s health, and explore the factors that may be hampering their further utilisation.

You may have heard about this project and its aims. One of the key recommendations is for registers to consider introducing a health assessment tool which could be used by practitioners with all their new clients. It was felt that such a tool, if used well, could help provide practitioners with the rationale and opportunity for healthy conversations with their patients.

Read the full report here.

Policy on Information and Privacy Policy

The RCT complies with the Data Protection Act 1998, and is preparing to comply with the General Data Protection Regulations (GDPR) which will come into force from May 2018. The information that we publish about you in the online register is your name, registration number, approximate geographical area of practice and the date your registration started. It is important that you keep the RCT informed of any changes to your personal details so that we are able to keep touch with you; particularly as renewal and audit communications are circulated via email.

We take data protection seriously and do not share your data with third parties. We keep details of your application for the duration of your registration and if you leave the register this is securely held for an additional of two years; after which time it is securely disposed of. You can read the full Policy on Information here, and the Privacy Policy here.

Equivalence Route

We have now had 24 successful applicants through the Equivalence route. If you have new recruits in your department, please encourage them to apply if they are eligible for admission via Equivalence. We are hoping to ask some of our recent candidates to write a case study for the website later this year.

RCT Scope of Practice

We still have a small number of registrants with no Scope of Practice listed. Please check the online register and if you have no Scope listed alongside your details, please inform us of this as soon as possible. Further details on the Scopes can be found via the following link.

Iain Threlkeld

The RCT Registrar

 

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