Registrar’s Update

Registrar’s Update November 2018

Registrar’s Update 

No. 19, November  2018

Welcome to our two new board members

The role of the Registrant representatives is to represent the views of Registrants on the RCT Management Board and contribute to the management of the Register.  Lay members are appointed to provide a wider perspective on healthcare and public protection and are not part of the technologist profession. We are delighted to welcome our new Registrant representative – Carolina Rodrigues and our new Lay member – Sue Bentley. Read their biographies here.

 

Renewals due

Don’t forget that your registration will be due for renewal in January 2019. Emails will be sent out in early December and you can renew as soon as you receive the renewal email. The easiest way to pay is via direct debit. If you would like to switch to direct debit, download an application form and send it in to us as soon as possible.

CPD Audit

The CPD audit has now been finalised and a report will be added to the website and sent out to all Registrants in due course. 83% of Registrants passed the audit this year. Check the CPD page for further details.  Due to increasing standards of CPD submissions the RCT is investigating the possibility of introducing a CPD award for outstanding submissions.

RCT Assessor vacancies

We currently have vacancies for RCT Assessors. If you are registered on the RCT are looking for a new challenge, this is an interesting and varied role to add to your CV and could also count towards your CPD. If you are also an IPEM member and would like to submit an application, please visit the ‘Get Involved’ page on the IPEM website when you are logged into your account, where you will find the role description and generic application form; or see the here for further details.

Some things you may not know about the CPD audit

·       CPD auditors have to self-select for audit within 2 years of joining the CPD Audit Panel

·       IPEM/RCT holds CPD webinars on how to complete the audit documentation

·       Submitting something is better than submitting nothing – you won’t be suspended from the          Register while we help you reach the required standard

·       The Management Board is committed to being audited

·       The RCT Registrar has been audited before

 


Feedback on the CPD audit process
A communication was recently sent to the PSA from the BNMS in respect of our re-accreditation application, whereby an RCT registrant was complementary of the CPD audit process, stating clear instructions were provided, correspondence was fast and to the point, and that they were provided with ‘excellent tools for self-reflective learning.’

Online Register

There are times when your work location may change. It is important that you keep your details up to date. Check the online register to ensure your details are correct and if something has changed, send us an email with your new details, so that we can update our records.

Statutory regulation?

Following the announcement that Physician’s Assistants are to be statutorily registered, the RCT has contacted the HCPC again to see if there is a new opportunity to apply for statutory regulation for clinical technologists.

RCT good practise recognised by the Professional Standards Authority

The RCT Registrar, Iain Threlkeld, has pledged to submit his own CPD portfolio for assessment in 2019, as an example to other Registrants that it is not an impossible task! The plan is that Iain’s submission will be audited ahead of the usual cycle, so that it can be used as an example for other RCT registrants, to give them confidence in completing their own forms if they are selected for audit.  The Professional Standards Authority noted this as an example of good practice for other Accredited Registers to follow, when re-accrediting the RCT this year.

Learning from Fitness to Practise Cases

The RCT Professional Conduct Committee (PCC) wants to help all Registrants to work within the Code of Professional Conduct of the RCT, in order to protect the safety of patients and the public. So we identify the learning points from all Fitness to Practise cases that come before PCC Panels and make these available through the RCT website and the Registrar’s Update. For learning from the latest case, please click here. On the website you can also read the outcomes of cases, and find out about hearings coming up.

Iain Threlkeld

The RCT Registrar

 

 

 

Registrar’s Update July 2018

Registrant Representative vacancies

The RCT Panel consists of two Registrant representatives.  The role of these individuals is to represent the views of Registrants on the RCT Management Panel and contribute to the management of the Register. This entails attending three RCT Panel meetings in York each year; these being in February, June and October.  Two vacancies have arisen for Registrant representatives and applications for these positions are now invited from RCT Registrants.

If you are an IPEM member would like to submit an application, please visit the ‘Get Involved’ page on the IPEM website when you are logged into your account, where you will find the role description and generic application form, or visit the RCT website.

RCT Career Break & Career Change policy

There have been slight amendments to both of these policies recently. Amended documents have been uploaded to the RCT website and if you wish to submit applications for a career break or career change, please ensure that you read the new versions of the documents. These can be viewed here.

Work location – information required

There are still a small number of Registrants with no work location held on the RCT website. These Registrants were contacted recently and asked to provide this information. If you have been contacted and have not yet responded, please email this information to us on enquiries@therct.org.uk as soon as possible.

Lay Member vacancy

We currently have a vacancy for a lay member to sit on the RCT panel. Lay members are appointed to provide a wider perspective on healthcare and public protection and are not part of the technologist profession. The lay members attend Panel meetings and contribute to all aspects of the Panel’s work. The positions are unremunerated but travel expenses will be paid in line with IPEM’s policy. If you know somebody who has an interest in healthcare and the role of healthcare professionals; are committed to improving the quality of public services; and are keen to work alongside professionals to develop the technologist profession this voluntary role may be for them. Please direct them to the vacancy on the RCT website.

RCT Assessor vacancies

We currently have vacancies for RCT Assessors on the RCT panel. If you are registered on the RCT are looking for a new challenge, this is an interesting and varied role to add to your CV and could also count towards your CPD. If you are an IPEM member and would like to submit an application, please visit the ‘Get Involved’ page on the IPEM website when you are logged into your account, where you will find the role description and generic application form; or see the RCT website.

CPD Audit

The CPD audit is being finalised with 34 registrants being re-audited. Once this process has been completed, the results will be published on the RCT website and a report will be emailed to all Registrants. Please remember to keep a record of your activities on the RCT Detailed Record of CPD Activity form which is available from the RCT website. This will make it easier for you to collate your information if you are selected for audit next year.

Cheques no longer accepted

As of 1st July 2018 we no longer accept cheques as payment for application or renewal fees. As we have many other more convenient ways of payment, we think that this will not impact too much on Registrants. Online payments and direct debits are by far the the preferred method of most Registrants. Processing fees applied by the bank have risen significantly and this method of accepting payment is no longer sustainable.  In addition, the processing time is significant for the amount of cheques received.

RCT Membership Panel name change

The RCT Management Panel is to be renamed the RCT Board to better reflect the level of responsibility the members of the Panel undertake.  It is also a way to distinguish the RCT as having its own board rather than being a Panel of IPEM. The Panel agreed to the name change which would take effect in September at the beginning of the next corporate year.

Iain Threlkeld

The RCT Registrar

Registrar’s Update March 2018

Upcoming CPD Audit

We are once again approaching the time of year when we carry out the CPD audit. The office will soon be sending out the emails to everyone selected for audit, so I thought it may be worth sharing some information in advance. We have seen several registrants removed from the register recently for failing the audit, with some failing to even submit any evidence of CPD. I would therefore urge everyone to fully engage with the process to ensure this does not happen to you.

The RCT has some very useful information on our website here. I would recommend everyone to spend some time reading the information which has been put together to help you all pass the audit if selected. We even have some anonymised submissions from previous CPD audits to help guide you, although I would hope you have already been recording your CPD as it has been happening throughout the year.

Can you also ensure the office has your correct contact details, if anything has changed recently with your email address then you will need to contact us? We don’t want anyone to fail to respond to a request to submit evidence of CPD due to not having kept their details up to date.

RCT leaflet, poster and certificate

Many Registrants’ took up the offer of receiving a free batch of leaflets, posters and departmental certificates when we last offered them. These are still available and if you would like to order some, please email your name and work address (including department) to enquiries@therct.ac.uk

 

RCT Finance Update

We have received a lot of positive feedback from Registrants following the recent Finance Update which was forwarded to registrants in December 2017. Thank you to all those who have taken the time to read it and provide feedback. If you would like to view the report again, it can be downloaded here.

Untapped Resources: Accredited Registers in the Wider Workforce

There are nearly 80,000 healthcare professionals on accredited registers in the UK, representing a huge workforce with potential to make a significant contribution to promoting and protecting the public’s health. In order to better understand their role in this regard, the Royal Society for Public Health (RSPH) and the Professional Standards Authority (the Authority) have undertaken a joint project to uncover the ways that accredited registers (AR) occupations are already supporting the public’s health, and explore the factors that may be hampering their further utilisation.

You may have heard about this project and its aims. One of the key recommendations is for registers to consider introducing a health assessment tool which could be used by practitioners with all their new clients. It was felt that such a tool, if used well, could help provide practitioners with the rationale and opportunity for healthy conversations with their patients.

Read the full report here.

Policy on Information and Privacy Policy

The RCT complies with the Data Protection Act 1998, and is preparing to comply with the General Data Protection Regulations (GDPR) which will come into force from May 2018. The information that we publish about you in the online register is your name, registration number, approximate geographical area of practice and the date your registration started. It is important that you keep the RCT informed of any changes to your personal details so that we are able to keep touch with you; particularly as renewal and audit communications are circulated via email.

We take data protection seriously and do not share your data with third parties. We keep details of your application for the duration of your registration and if you leave the register this is securely held for an additional of two years; after which time it is securely disposed of. You can read the full Policy on Information here, and the Privacy Policy here.

Equivalence Route

We have now had 24 successful applicants through the Equivalence route. If you have new recruits in your department, please encourage them to apply if they are eligible for admission via Equivalence. We are hoping to ask some of our recent candidates to write a case study for the website later this year.

RCT Scope of Practice

We still have a small number of registrants with no Scope of Practice listed. Please check the online register and if you have no Scope listed alongside your details, please inform us of this as soon as possible. Further details on the Scopes can be found via the following link.

Iain Threlkeld

The RCT Registrar

 

Registrar’s Finance Update March 2018

Since becoming the RCT registrar I am often asked the question “What do I get from the RCT for my registration fee?”

The simple answer to this is that the RCT is a register, not a professional body so there are no member benefits such as those which come with IPEM, IHEEM or ART membership.

For some professions, being on a statutory register such as the General Medical Council or the Nursing and Midwifery Council are a legal requirement in order to be able to work. The RCT is of course voluntary, but by being on the register it demonstrates that you are committed to maintaining professional standards and protecting the public. Also many employers do ask that their staff are on the RCT as one of their conditions of employment.

I am of course aware that this only goes part way to answering the question “What do I get from the RCT for my registration fee?” So I thought we should show all registrants some transparency and explain how your £21 will be spent in 2018. It is worth noting that IPEM supported the RCT financially for many years, however it is an important part of the Professional Standards Authority (PSA) accreditation that the Register demonstrates that it can be self-sustaining, so we can no longer reply on IPEM to do this.

This diagram demonstrates how the £21 is divided between the financial commitments of the register.

 

 

The largest part of the fee is of course the £13.52 each registrant contributes to the running of the register. This includes such costs as office overheads and the website and online register. However the largest percentage of this is for staff time, which is provided by IPEM but funded by the RCT.

It was not until I became involved with the RCT management panel that I saw how much time and effort the hard working IPEM staff contribute to us. There are roles which are essential such as writing and updating our policies and procedures and also getting us through the annual PSA accreditation. They also have hours and hours of work each year processing renewals and the CPD audit. If registrants were more proactive in returning the CPD reports or were to switch to direct debit payments, this would certainly make the register more efficient.

Moving round the chart, the next segment is the £0.88 spent on management panel costs. The management panel consists of 12 people who meet 3 times per year at the IPEM national office in York to manage the Register. These costs are to cover members’ travelling expenses but the room is provided free by IPEM.  In addition, a small amount is set aside in case management panel members need to travel to attend other meetings such as the annual conference held by the Professional Standards Authority who accredit the Register.

RCT disciplinary panel costs are £0.69 per registrant. All members of the Professional Conduct Committee of the RCT undergo annual training for their role which is held at the IPEM national office; again a room, and the training itself, is provided free by IPEM.  In addition, a small amount is set aside in case disciplinary panel members need to travel to attend hearings.

PSA Fees are the second largest spend at £4.05. This is the cost of annual accreditation by the Professional Standards Authority.

Audit costs – the annual CPD audit involves assessors attending the IPEM national office to assess the CPD summary forms of registrants selected for audit.  The costs relate to those assessors travelling to the CPD audit day held for 2 days in May at the IPEM national office in York; a room is provided free by IPEM. The cost of the annual CPD audit is £0.49 each however a lot of the background work prior to this is carried out by the IPEM office staff and is captured in the running the register percentage.

Application assessments costs at £0.66 include the training of all RCT application assessors for their role. This takes place annually at the IPEM office where again the room is provided free of charge.

Finally promotion and publicity cost each registrant £0.71 a year. This covers the print and design of brochures, leaflets and posters to promote the Register and to educate the public about the RCT’s accredited register as well as about the work done by Clinical Technologists.  In addition, the cost of the certificates sent to new registrants once they have been successful in their application to the Register.

I hope this explains how your annual fees are spent and when these are compared to other voluntary registers it shows the RCT is run very effectively and manages to keep its fees as low as possible.

Yours sincerely

Mr Iain Threlkeld

The RCT Registrar

Registrar’s Update November 2017

CPD Audit

The annual audit of RCT registrants took place in May 2017. A total of 51 RCT registrants were randomly selected for audit. In addition three registrants were pre-selected following the outcome of the last audit, and three self-selected. The full report on the audit can be read here.

The Technician Commitment

Technicians play a crucial role in most types of business. The UK needs thousands more each year to meet demands. ‘Technicians Make it Happen’ is a sector wide initiative being led by the Science Council to that will highlight this. However, to ensure it has an impact, they need your support. We need you to help us inspire more young people to consider this type of work. Further details can be found via the website: http://technicians.org.uk/

Scope of Practice added online

The Scope of Practice for Registrants has now been added to the online Register. We now ask all Registrants to check your entry and inform the RCT Administrator if you see any errors or omissions. If you have moved location and notice this needs updating, please inform us of this as soon as possible. It is a Registrant’s responsibility to keep the RCT up to date of their details at all times.

PSA Re-Accreditation

We are delighted to confirm that the PSA has approved our re-accreditation application for the coming year. There were no concerns raised by the accreditation team and we look forward to the year ahead.

Management panel members

We are pleased to report that Dave Easton and Ian Wilde have both been nominated by their respective bodies (IHEEM and ART) to stand for a further term on the management panel.

PSA fees under review

PSA fees are currently under review. The RCT has responded to the PSA regarding their proposal for a review of accreditation fees and we are confident that any changes will have minimal impact of the current cost of registration.

Professional Conduct Committee

The new professional conduct committee (PCC) are now fully trained and ready to act on behalf of the RCT should any issues which require their input are raised. The management panel would like to thank our new volunteers for taking up this challenging role.

Financial Overview

There is to be a separate financial overview, giving a detailed breakdown on RCT expenditure. This is currently being put together and will be sent to all Registrants when finalised. This should answer any questions you may have about how your fees are spent.

Lapsed registrants status online

All registrants who fail to renew their registration by the deadline of 31st January will show as ‘Lapsed’ on the online Register. This status will remain against the registrants name for a period of 12 months.  After this time the status will change to De-Registered. All registrants who do not renew their registration by the deadline, will be required to submit a new application and pay the appropriate fee if they wish to be admitted back onto the Register. The best way to avoid registration lapsing is to set up a direct debit.

Management panel meetings

The management panel meeting dates for 2018 are as follows:

Tuesday 13 February 2018

Wednesday 6 June 2018

Thursday 18 October 2018

 

Summary minutes from the October 2017 meeting can now be found on the RCT website.

 

Monthly Direct Debits for renewal fees

In 2018 we are introducing the option for RCT registrants to pay their renewal fee by monthly direct debit.  If you do not pay by direct debit at present, or if you already pay by annual direct debit, you will have the option to pay by monthly payments. Email communications have been circulated regarding this, but if you missed this, and would like to pay by monthly direct debit,                    please request a form.   If you would rather pay by annual direct debit, download a form.

Iain Threlkeld

The RCT Registrar

© The Register of Clinical Technologists